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101 – End User

This three-day course teaches you how to operate the LabVantage software using the LIMS site map. From logging a sample to managing a request and all process points in between, you will gain experience in using LabVantage to record and maintain your laboratory’s vital data. As an end-user you will learn how to take advantage of the rich feature sets built into the solution allowing you to focus more on the science and less on the software. As an administrator, before you begin configuring or re-configuring your LabVantage application, you may want to understand how your end-users are going to interact with the software and the terminology used within. Working examples are provided during hands-on instruction.

Prerequisites and Target Audience

This is an introductory level course with no knowledge of LabVantage software required. Students should have a basic working knowledge of computer technology to include operation of a web browser. This course is intended for those who will need to understand the process flow of data through the application including but not limited to samples being logged, test results being entered, data being reviewed, and reports being issued. All end users of all market spaces including manufacturing QC, research, bio-medical, and environmental monitoring will need to know the concepts of this course.

  1. Overview: What is LabVantage? How does it work? Connecting to the application. Universal interface features. Understanding security. Navigation techniques. Using the help system.
  2. Site Maps: What features are available to different user types? Where do I go to access these features? Who will be responsible for different types of administration? Using charts and graphs to prioritize work.
  3. Master Data: How does LabVantage promote consistent record-keeping? What terminology does LabVantage use to represent different types of laboratory data? Understanding how the software promotes efficiency and precision through data harmonization.
  4. Sample Life Cycle: How does LabVantage treat data as it flows from one process phase to the next? What is the status of a sample telling me? When does the data get locked to prevent further unauthorized changes? Utilizing various pages to record sample information, receive samples, enter test results, review for accuracy and approve data before releasing and disposing. Incoming samples can be stored in many different places. Banks of shelves, refrigerators, freezers, and incubators house many different samples. Assigning a location makes finding them a snap!
  5. Queries, Searches and Reporting: I know the data is in there, how to I retrieve it? Take advantage of the search bar, categories, folders, ad-hoc search, dashboards and system search to give you a picture of what is happening with your data. Just as important as putting data in, is getting data out. Learn how LabVantage incorporates various reports to show you your key performance indicators
  6. Batches: How do testing tasks get grouped and assigned to analysts?  When manufacturing a finished product, how is the data structured to support genealogy? Learn how samples are grouped, tests are grouped and manufacturing stages are grouped to facilitate multiple business and laboratory practices.
  7. Request Management: In what ways can I group samples together to keep track of them? Now that a group of samples is completed, what should happen next?
  8. Instruments and Analysts: Keeping track of who performed a test using which instrument is important when it comes to audits, investigations, and reporting. Gain experience in recording instrument calibrations and analyst training.
  9. Reagents and Standards: An important part of any laboratory test is keeping track of those substances that factor into the results obtained. This could include solutions that are purchased or mixed using raw materials. Managing inventory of stockroom supplies is also included.
  10. Stability: Executing work orders, pulling samples from inventory and keeping track of stability study progress.
  11. Workflows: Utilize flowcharts to guide you through the execution of a process from beginning to end. Learn how to identify tasks that need to be executed and the steps required to complete those tasks.

Typical daily agenda

Day One Day Two Day Three
Overview Queries and Searches Reagents and Standards
Site Maps Reporting Stability
Master Data Batches Workflows
Sample Life Cycle Request Management Review
Physical Storage Instruments and Analysts  Open Forum

The Materials

Recognizing that every student has a different learning style, LabVantage provides this professionally bound manual to benefit all students especially those who are tactile learners. The student manual consists of 336 pages of indexed chapters each having a table of contents for your reference. The manual provides a printed version of each slide used by the instructor during the presentation, along with prepared notes for your reference after the course.  There is an entire printed page for each slide making it easy for you to follow along and take notes with the lectures. This workbook has color prints for the exercises leading you though examples of how to make the best use of LabVantage.

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