If you have already decided on the best solution for your biobanking needs, then you are ready to start thinking about implementation. You may have some concerns about time and budget. By following these tips, you will be better equipped for the road ahead.

  1. Meet all pre-requisites. It is important to plan the project and resources prior to starting the implementation process. Be sure to:
    • Consider hardware requirements
    • Define URS, scope and timelines
    • Share and study accompanying documentation
    • Inform key players of any new developments
    • Organize the data for migration
    • Make sure project team is in place
    • Ensure all roles and responsibilities are understood
  1. Prepare Master Data. During the pre-project stage, the customer is made aware of the master data collection process. This is the data-dictionary of the system, which needs finalization prior to configuration. It also gives the opportunity to harmonize the required data across all key players.
  1. Decide on project team. One of the most important factors of the project is the team. The team will be compromised of people from both the client and vendor side. You will need:
    1. Administrator and lab specialist with their organizational knowledge. Also, representation from the business in the form of a sponsor.
    2. Super-users – nurtured through the project allowing them to take more ownership gradually, rather than the big bang approach.
  1. Consider the End User. The primary focus of the implementation of a biobanking system should be the ‘End Users.’ By considering their needs first and foremost, you will reduce the risk of system gaps. In all aspects of a LIMS implementation, End User acceptance of any changes can be a challenge, so involving them early can help.
  1. Potential Risks and Pitfalls. Risks will be present throughout the project lifecycle. Identifying these risks early can help prevent or lessen their severity as you work with the project team to put certain measures in place.
  1. Post Implementation. After final installation, the evolving needs of the users, scope of work and any technical and organizational changes need to be considered to keep the system up to speed.

How did your implementation experience go. Share your experience with us!

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